More and more prominent and small industries in the financial sector are going paperless recently. Currently, most of the executives are working remotely because of the coronavirus pandemic. As a result, going paperless and using tools like Digital Signature software saves a lot of time, are suitable for the current situation, and free up ample space in the office used to store files and documents.
Going paperless will also help your customers a lot. Transactions occur more conveniently in this way, and there is increased protection against cheaters and fraud. By eliminating paper documents, the security level of the transactions also increases.
Going paperless will not only benefit you and your customers, but it is also beneficial for the environment. Even though it is not easy going completely paperless, it is totally worth the hassle. Let us read about some technologies that will help the financial sector go paperless.
Scanners
While making the transition to paperless, most businesses ignore the need for a scanner. They believe there is no need to scan old documents to grow the business digitally. There is a notion that all your new documents and papers can be created digitally while your old documents can be stored in a file or cabinet or using offsite records storage services to store files that are no longer an active part of your daily operations.
Although you may not need to scan any of these old documents immediately, you should make it a point to scan these documents over time so that there is no risk of losing all this invaluable information. If there is some tragedy like fire, earthquake, etc. there is a chance of losing all these paper documents, and therefore it is more reliable to scan these documents and keep a digital copy.
When you save a document digitally, you will never be worried about its safety again. The documents should be scanned into a PDF format and uploaded to the cloud storage. You can use a scanner or use a scanning app on your smartphone or tablet to scan papers and documents.
Many low-cost and efficient scanners are available that will quickly scan big large documents and store them digitally in a PDF format. Even modern office-copiers come with built-in scanners that can copy and store your document digitally without much effort. We have a range of fujitsu scanners for every need so click here to get the most affordable scanners for your business.
Digital Signatures
To find a nice and reliable free electronic signature software is a must for a business to go paperless. Many financial industries use wet ink signatures for a majority of their transactions, and this wastes a lot of paper and stops the industry from going entirely paperless. In earlier times, digital signatures were not that reliable and had a lot of flaws and problems.
However, in today’s time, the digital signature technology has advanced dramatically and are being used by most top financial institutions for their transactions. Most of the digital signature software is safer than traditional paper signatures.
However, do not think that all digital signatures are safe and secure. The digital signatures should have a coding embedded to it that proves that there has been no tampering done with the signature or with the documents.
Before you make use of an electronic signature, take a look at the safety features provided by the software. Make sure that the software complies with the requirements laid down for the credibility of E-Signatures. eSign Genie is one of many trustworthy E-Signature software that will provide the best reliable service for your institution and help you go paperless in a flash.
Organizational and Productivity Apps
If you want your business to go digital and paperless, your tablets and smartphones are one of the best resources for doing so. Many organizational and productivity apps reduce paper waste and are much more efficient and versatile than their paper equivalents.
A calendar app on your phone will help you mark significant events. It will record your meetings and tell you about important upcoming meetings and appointments.
You can use a business card app that will help you add the business cards directly to your phonebook. There are many video-conferencing apps that you can use to conduct virtual meetings and discussions. Just think of anything you want to replace as a paper process, and there are surely limitless apps available for you to do so.
Cloud Technology
Ever since the cloud technology came out, more and more businesses are using it, and recent trends show that the use of Cloud is not going to stop anytime soon. Instead, it will keep on increasing in the future. Cloud technology helps an organization store all the documents and data safely on an off-site server.
This technology eases the burden on your business as you do not need to worry about a massive storage space to store your documents and data securely. Also, technology makes your digital documents safe and secure. If there is a disaster or break-in at your office place, you can remain calm about the safety of your data and business documents.
There are many options available to you if you wish to securely and quickly move your digital documents to cloud storage. Some of the top Cloud vendors include Google Drive, DropBox, Sharefile, etc. Choose a reliable and secure platform that helps your business go paperless.
Conclusion
The key to getting the maximum return on your hard work and investment is to make your office workflow simple and efficient. Plan, change, identify, train, and test your employees and customers for the new processes you wish to incorporate.
When you go paperless and eliminate all stacks of documents and papers from your workplace, you will feel better, and you and your staff will become more productive and efficient. There have been many cases in the past where due to fire or other natural disasters, a company lost most of its valuable documents and papers.
Going paperless will make sure that your digital papers and documents stay safe. Using tools like Digital Signatures maker transactions faster and increase the level of security too. Make sure you use the right tools to help your business go paperless, and it will be a decision that changes your life for good.
